SE_Secretary/Administrative Assistant Experienced Para-Professional till Hitachi Energy Sweden AB (12776) – JOB POSTING UPDATED

Overordnet oppdragsbeskrivelse

• Administers Power of Attorney, formal act of delegation, attestation rights (eSign).
• Supports managers with applying for employee access to required systems (e.g. Savyint for S/4 HANA, VIM, Concur, access to local Teams- and Sharepoint sites).
• Registers, maintains and updates formal access rights to customer sites and industries (SSG Entré and ID06, which are compulsory systems in Sweden).
• Purchases and receives all non project related materials, e.g. workwear, office supplies, external trainings.
• Reviews, allocates costs to cost center and account and certifies invoices for non project related material and services.
• Registers suppliers in databases such as S/4 HANA and Ariba.
• Orders IS/IT-equipment for new employees and externals.
• Administers groups in Outlook and Teams so that all employees and externals are included in the relevant teams.
• Administers access to common and specific folders in the server structure (for common and specific information).
• Maintains Outlook- and Teams-groups, information repositories, and lists with important information (e.g. lists of employees, planned holidays and absenteeism).
• Manages common infrastructure such as:
  • access cards for employees, externals, short- and long term visitors. 
  • parking permits.
• Focal point for site specific projects. tasks and information (e.g. relocation projects, changes in the office area, IS/IT-topics).
• Contact person for facility and IS/IT-related information, improvements, errors.
• Reports facility related errors, complaints, improvements and monitors that these are taken care of by the responsible.
• Receives, establishes and shares common information on information screen, in email and in Teams.
• Common support to managers, employees and externals with regards to common processes, tools, databases (Ariba, Concur, S/4 HANA, VIM).

• This is a broad role, with a lot of interaction and collaboration, both with colleagues in similar roles in other BUs as well as with team members in a unit consisting of approx 60 employees.
• The person in this role supports managers and team members in various tasks and systems, the person drives and coordinates some initiatives within the unit and work closely with colleagues in other BUs.
• There are good opportunities to develop in the role, as well as to develop the role as such. If time and workload allows, this person can develop into a project assistant role.
• Both Swedish and English mandatory.
• Previous experience of similar roles and responsibilities is required.
• Required experience from working in large ERP-systems. 
• HM is looking for is a service minded person who has experience from working with several different IS/IT-tools and databases, out of which SAP is the most important. 

Skallkrav

IMPORTANT Carefully read the full description of the role, requirements and specific qualifications wanted, areas of responsibility, background requested and additional employment information for the supplier to ensure that your set of competencies matches the role.
Previous experience of similar roles and responsibilities is required.
Required experience from working in large ERP-systems.
You are a service minded person who has experience from working with several different IS/IT-tools and databases, out of which SAP is the most important.
Fluency in both written and spoken Swedish and English is mandatory.
IMPORTANT Confirm that your offered price is a gross price according to the information below. From this price the fee (4.23%) will be deducted.
Attach only ENGLISH CV in Word format under the Documents tab. PLEASE REMOVE company logos and photos. The CV is an important part of the evaluation of the consultant. It must clearly show that the consultant has the competence and experience required for the current assignment.
Provide consultant’s Date of Birth in the following format: YYYY – MM – DD by writing it in the Comment field after selecting Yes.
Provide consultant’s Nationality by writing the Nationality/Country holding Passport, in the Comment field after selecting Yes.

Börkrav

Övriga krav

Offer for this assignment must be sent via KeySourcingTool. Replies via email will receive limited feedback.
Please describe briefly in “Comments” for the various requirements how the consultant meets these.
The supplier hereby confirms that they are aware of feedback on Offers will primarily come via KeySourcingTool on the submitted offer (notification via e-mail from KST).

Personliga egenskaper

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