| Roll | Biträdande Dokumentations Specialist |
| Kompetensområde | Tekniskt arbete |
| Startdatum | 2025-04-01 |
| Slutdatum | 2026-03-31 |
| Omfattning | 100% |
| Ort | Ludvika |
| Land | Sweden |
| Sista svarsdatum | 2025-03-14 (Offerter kommer att behandlas löpande) |
| Kontaktperson | Anette Svensson (hitachi@keyman.se | 073-091 19 23) |
| Referensnummer | #12972 |
Övergripande uppdragsbeskrivning
PLEASE NOTE: As this is a Junior role – please submit your candidates accordingly.
Hiring manager is looking for a junior candidate that fits the following criteria:
- A slightly younger individual who is keen to grow and learn.
- Strong administrative orientation.
- Good computer skills.
Description:
Administrate and checks documentation in projects related primarily to technical matters in document management systems. Reviews documents towards requirements and interacts with the engineering functions that have generated the documents.
Support the tendering, engineering or operations team in control and monitoring, distribution and storage of documents for small and medium sized tenders and projects with low complexity. Ensures that the documents required in the tender or project is maintained in compliance with the company’s procedures including format, receipt, registration, number, filing and the issue of documents.
Minimum requirements on education and experience:
• 0-3 years of work experience within relevant field.
• Skills to work efficiently in computer environment, previous experience of any document management or database tool is advantageous.
• Fluency in English language.
Additional Hiring Information for Supplier
Consultant will be needed for 1,5 year.
We are looking for a Tender Administrator to join our global tender and project documentation team at HVDC and this position is based in Ludvika. The position is 100% in Ludvika office.
The closest team consists of other Tender Administrators, each working in HVDC EP/EPC tenders.
In this role you will be responsible for Tender Administration in HVDC tenders. You are expected to ensure compliance to requirements and processes, while also monitoring and controlling the progress of documentation deliverables in the tender.
Your responsibilities
• Upload new and updated Tender Documents in DMS (Document Management System) and SMT (Specification Management Tool).
• Create and maintain a document list for the ITT documents.
• Import ITT and assign requirements to Tender Team.
• Preparing reports and lists for tender documentation, and monitoring documentation progress e.g. review and approvals, planned deliverables in accordance with agreed time-schedule, etc.
• Supporting the Tender Team with documentation questions and tasks in DMS and SMT.
• Ensuring the use of standardized forms and templates in incoming and outgoing documentation, including processing of incoming and outgoing documentation when needed.
• Being actively involved in process improvements of our global tender documentation processes.
Your background
• A bachelor’s degree in a relevant field or equivalent experience in the function.
• Work experience as Document Control, Project Administrator or similar, is available from your previous positions.
• Coordination and leadership skills and ability to see the big picture and prioritize based on strategic reasoning, are required.
• Proficient computer skills and experience from any document management system are advantageous.
• You are responsive and customer-oriented and have the ability to see opportunities in your work. As you are an engaged person who can speak up for your issues, you manage the work in a forward direction.
Fluency in English and Swedish is required, written and spoken alike, as you will be working as part of a global business. Additional language skills are advantageous.
EXPLANATION ON LEVELS:
Levels with numbers (1-5): Increasing experience from 1=Very Junior up to 5=Very Experienced
Levels with letters (A-F): Increasing experience from F=Very Junior up to A=Very Experienced
Skallkrav
IMPORTANT Carefully read the full description of the role, requirements and specific qualifications wanted, areas of responsibility, background requested and additional employment information for the supplier to ensure that your set of competencies matches the role.
Fluency in both written and spoken Swedish and English is mandatory.
IMPORTANT Confirm that your offered price is a gross price according to the information below. From this price the fee (4.23%) will be deducted.
Attach only ENGLISH CV in Word format under the Documents tab. PLEASE REMOVE company logos and photos. The CV is an important part of the evaluation of the consultant. It must clearly show that the consultant has the competence and experience required for the current assignment.
Provide consultant’s Date of Birth in the following format: YYYY – MM – DD by writing it in the Comment field after selecting Yes.
Provide consultant’s Nationality by writing the Nationality/Country holding Passport, in the Comment field after selecting Yes.
Provide consultant’s Gender by writing one of the following alternatives; Female / Male / Prefer not to answer; in the Comment field after selecting Yes.
The consultant is located in Sweden
Börkrav
Additional language skills are advantageous.
Övriga krav
Offer for this assignment must be sent via KeySourcingTool. Replies via email will receive limited feedback.
Please describe briefly in ”Comments” for the various requirements how the consultant meets these.
The supplier hereby confirms that they are aware of feedback on Offers will primarily come via KeySourcingTool on the submitted offer (notification via e-mail from KST).
The supplier certifies that the company has a consulting and liability insurance that covers this type of assignment according to standards for this line of business.
In connection with a quote on this assignment, the supplier approves the terms and conditions that apply to the assignment. See text in the request and the attached documents.
The supplier confirms that the consultant is employed by the supplier company. The supplier may not offer second layer Subcontractors. This is a demand from the end customer.
Personliga egenskaper
Övrig information
PLEASE NOTE: From the offered hourly rate, the contractual fee of 4.23% (MSP 2,13% + KeyMan 2,1%) will be deducted.
If we end up in a contract the consultant must undergo a drug test before the assignment can start. The consultant then also must have a certificate for SSG-Entré and sign a NDA.
The assignment is 100% Onsite.
For further details and conditions, see the attached documents.
- För att kunna offerera på våra uppdrag måste du vara registrerad användare i KeySourcingTool och ditt bolag måste även vara affärspartner med KeyMan (kostnadsfritt).
(Om du är helt ny användare och vill registrera dig och ditt bolag i KeySourcingTool – Klicka här)
(Om ditt bolag redan är registrerat i KeySourcingTool men behöver bli affärspartner med KeyMan – Klicka här)
